Compare document management systems by what your company needs.
Choose what matters to you – processes, industry, ERP, e‑invoice formats, hosting, countries, certifications, prices and licence model. The ranking updates as you go and shows for each ranked vendor which criteria are evidenced and which are not.
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All vendors in one directory
Document management, ECM platforms, accounts-payable specialists and the document features of accounting software – with deployment, hosting, e‑invoice support and the source for every value.
- 38
- Document management
- 22
- ECM platform
- 14
- Specialist
- 4
- Part of accounting software
- 3
- Platform
Guides: choosing a DMS and archiving e-invoices
OverviewHow to choose a document management system: a guide for European companies
OverviewFrom e-invoice to archive: accounts payable document management in eight EU countries
GuideThree-way match in accounts payable: 2-way, 3-way and 4-way matching, tolerances, exceptions and e-invoices
GuideDocument management for SAP, Business Central, Dynamics 365 and NetSuite: integration patterns and a vendor matrix
E‑invoicing deadlines in Europe
Your DMS has to receive, process and archive structured e‑invoices. Which countries require them, from when and in which format – checked against the law, last verified 3 October 2026.
- BE BelgiumSince 1 May 2023 Mandatory e-invoicing to public contracting authorities for contracts from €30,000 excl. VAT1 earlier step on the country page1 March 2024 Mandatory e-invoicing to public contracting authorities for contracts below €30,000 excl. VAT1 January 2026 Mandatory B2B e-invoicing: issue and receive structured e-invoices (Peppol BIS over Peppol by default)20 February 2026 Law of 10 February 2026 in force: fallback rule (no structured e-invoice required if the customer technically cannot receive one; an ordinary invoice is still due) and exclusion of non-established customers2028 Near real-time e-reporting of invoice data by supplier and customer, replacing the annual client listing Not officially confirmed1 July 2030 Digital reporting for intra-EU transactions under the EU ViDA package, to be implemented in Belgian law by this date at the latest
- FR FranceSince 1 January 2020 Mandatory e-invoicing to public bodies for micro-businesses: all suppliers covered (via Chorus Pro)3 earlier steps on the country page1 September 2026 Mandatory B2B e-invoicing: issue and receive structured e-invoices through an approved platform1 September 2026 Obligation to receive structured e-invoices through an approved platform1 September 2026 E-reporting of transaction data (B2C and cross-border) and payment data through an approved platform1 September 2026 Fines for missing e-invoices and e-reporting apply to invoices issued from this date; start-up phase without fines for businesses on a serious compliance path1 January 2027 VAT recodification: the e-invoicing and e-reporting articles of the General Tax Code (CGI) are repealed and taken over by the Code on Taxes on Goods and Services (CIBS)1 January 2027 Tax retention period for books, records and supporting documents (including invoices) extended from six to ten years1 September 2027 Mandatory issuing of structured e-invoices through an approved platform1 September 2027 E-reporting of transaction data (B2C and cross-border) and payment data through an approved platform1 September 2027 E-reporting of purchases for which a business not established in France is liable for French VAT1 September 2027 Additional mandatory structured invoice data (e.g. item description, quantity, unit price, discounts, delivery address, eco-contribution)
- DE GermanySince 27 November 2020 Mandatory e-invoicing to federal contracting authorities (XRechnung by default, via the federal invoice portal)2 earlier steps on the country page1 January 2025 E-invoice becomes the legal default for domestic B2B invoices; all businesses must be able to receive structured e-invoices (no consent needed for the sender)1 January 2025 Retention period for invoices (VAT law) and accounting vouchers (tax code) cut from ten to eight years1 January 2026 Eight-year VAT retention period for invoices also applies to credit institutions, insurers and investment firms1 January 2027 Mandatory issuing of e-invoices for domestic B2B supplies: paper and PDF invoices no longer allowed1 January 2028 Mandatory issuing of e-invoices for domestic B2B supplies extended to all remaining businesses1 January 2028 End of the EDI transition: EDI invoices must meet the e-invoice format rules (EN 16931 or a correctly extractable agreed format)1 July 2030 EU digital reporting requirements (ViDA) for intra-EU B2B transactions, based on e-invoices
- IT ItalySince 30 September 2022 End of the penalty relief for small businesses newly obliged on 1 July 202211 earlier steps on the country page1 January 2024 Mandatory e-invoicing via SdI for all remaining flat-rate small businesses1 January 2027 New legal basis: e-invoicing and SdI rules move into Article 77 of the Consolidated VAT Act; Article 1 of Legislative Decree 127/2015 is repealed31 December 2027 EU authorisation for Italy's mandatory e-invoicing (derogation from Articles 218 and 232 of the VAT Directive) expires1 July 2030 Digital reporting of intra-EU B2B transactions under the EU ViDA package2035
- PL PolandSince 1 January 2022 Voluntary structured e-invoices via KSeF introduced (receipt via KSeF required the buyer's acceptance)2 earlier steps on the country page1 February 2026 Mandatory receipt of invoices via KSeF; KSeF 2.0 production system and FA(3) structure in use1 February 2026 Mandatory issuing of structured e-invoices via KSeF (phase 1)1 April 2026 Mandatory issuing of structured e-invoices via KSeF (phase 2)1 January 2027 PLN 10,000-a-month relief ends: all invoices in scope must be issued via KSeF1 January 2027 Cash-register relief ends: invoices from cash registers and receipts with the buyer's tax number (up to PLN 450 / EUR 100) must also be issued via KSeF1 January 2027 KSeF invoice number must be quoted in payments between active VAT taxpayers and in split payments1 January 2027 KSeF penalties become applicable under current law (postponement to 2028 proposed)1 January 2028 Proposed new start date for KSeF penalties Not officially confirmed
- RO RomaniaSince 1 July 2022 Mandatory upload of B2B invoices for goods with high fiscal risk to RO e-Factura1 earlier step on the country page1 January 2024 Mandatory upload of all domestic B2B invoices to RO e-Factura1 June 2024 Fines for late or missing upload of B2B invoices apply1 July 2024 The XML in RO e-Factura becomes the only original of a B2B invoice; parallel delivery on paper or PDF is no longer required1 July 2024 Fine of 15% of the total invoice value for issuing a B2B invoice outside RO e-Factura and for receiving and booking one1 January 2025 Mandatory upload of B2C invoices to RO e-Factura1 July 2025 Fines for late or missing upload of B2C invoices apply1 January 2026 Invoices to non-established customers registered for VAT in Romania must also be uploaded to RO e-Factura1 January 2026 Upload deadline changes from 5 calendar days to 5 working days after issue (B2B and B2C)1 June 2026 Individuals who identify by their personal numeric code (CNP) are permanently exempt from RO e-Factura
- SK SlovakiaSince 1 August 2019 Act 215/2019 on guaranteed e-invoicing in force: public contracting authorities must accept e-invoices compliant with EN 169311 January 2026 Legal basis for e-invoicing in force; voluntary period with certified delivery service providers (Peppol)1 January 2027 Mandatory domestic B2B e-invoicing: issue and receive structured EN 16931 e-invoices via a certified delivery service1 January 2027 Obligation to be able to receive e-invoices through a certified delivery service1 January 2027 Invoices to Slovak public bodies fall under the e-invoicing obligation; contracting authorities must receive e-invoices via the delivery service1 January 2027 Near real-time reporting of e-invoice data to the Financial Directorate via the delivery service (supplier at issue, recipient within five days of receipt)1 January 2027 Penalties for missing, late or incorrect e-invoice reporting become applicable under current law1 July 2027 Proposed start of penalties after a grace period from 1 January to 30 June 2027 Not officially confirmed1 July 2030 E-invoicing becomes the default for invoices under the VAT Act, including intra-EU cross-border supplies (EU ViDA)1 July 2030 Digital reporting of domestic and intra-EU transactions replaces the VAT control statement and the EC sales list
- ES SpainSince 18 April 2019 FACe accepts EN 16931 invoices in UBL and CII (FACe CIUS) alongside Facturae2 earlier steps on the country page29 July 2025 VeriFactu: deadline for software producers and sellers to offer billing systems that meet the requirements20 April 2026 Royal Decree 238/2026 on mandatory B2B e-invoicing enters into force; its application is deferred until the ministerial order on the public solution takes effect1 January 2027 VeriFactu: billing software must meet the requirements of Royal Decree 1007/2023 (QR code, hash-chained invoice records, VERI*FACTU or non-VERI*FACTU mode)2027 Mandatory B2B e-invoicing (issue and receive, invoice status and payment reporting) for large businesses Not officially confirmed1 July 2027 VeriFactu: billing software must meet the requirements of Royal Decree 1007/20232028 Mandatory B2B e-invoicing (issue and receive) for all other businesses and professionals Not officially confirmed2028 Large businesses no longer need to attach a PDF copy to their B2B e-invoices Not officially confirmed2029 Invoice status and payment reporting becomes mandatory for self-employed individuals and income-attribution entities Not officially confirmed
- EU ViDA (EU)14 April 2025 ViDA in force: member states may require domestic B2B e-invoicing without an EU derogation1 July 2028 Single VAT Registration: extended One-Stop Shop, mandatory reverse charge for non-established suppliers, new invoicing deadline for reverse-charge supplies1 July 2028 Earliest start of the deemed supplier rules for platforms (short-term accommodation rental, passenger transport by road)1 January 2030 Deemed supplier rules for platforms apply in all member states1 July 2030 Mandatory e-invoicing (EN 16931) for intra-EU and cross-border reverse-charge B2B supplies; invoice within 10 days; no recipient consent needed1 July 2030 Digital reporting requirements for intra-EU transactions start; recapitulative statements (EC Sales Lists) abolished2035
How the ranking works
No paid placements, no reviews, no stars. Each criterion counts only if the vendor states it publicly – with a link and the date we checked it. “No public information” is not a “no”, but it is not a point either.
- Data sheets from public sources
Product pages, documentation, price lists, certificates and audit reports of the vendor, each value with its source.
- Your criteria, weighted by priority
A vendor gets one point per evidenced criterion and half a point for add-on modules or partner solutions. Nice-to-haves count half.
- Exclusion only on evidence
A vendor drops out only if its published data shows that it does not offer the deployment you need or hosts only outside the region you require – or, if you mark your choices as must-haves, that it does not meet one of them.
- Ask the right questions
Gaps in a data sheet become your questions for the vendor's sales call.